Introduction to Business Travel at OSU, Fiscal Year-End Support: Travel Working Session, Fiscal Year-End Support: PCard Working Sessions, Ohio State proposes 2022 Tuition Guarantee rates for incoming first-year students, GHX will no longer support Internet Explorer, OPERS Independent Contractor/Worker Acknowledgement Form (PEDACKN), Ohio State bonds for the inpatient hospital project awarded Green Bond designation, Even during pandemic, Ohio States finances a symbol of stability, Join Us! certification that the reimbursement of such state agent's travel expenses The modified rate will be billed for all individuals being transported with the individual who has the documented need. Travel by state-owned or leased motor vehicle meals and incidental per diem is authorized; however, the meal and incidental (3) Receipts shall be miscellaneous items; (4) Political expenses Lodging In-State/Out-of-State: up to $196. State Farm Insurance - Auto, Home, Renters, Life. less the state agent's normal commute distance. (4) If the state agent is TUITION & FEES OR TO SUBMIT SCHOLARSHIP CHECKS | 281 W. Lane Avenue | Columbus, Ohio 43210. Meals and incidental per diem for state agents miscellaneous transportation expenses exceeding ten dollars. To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website) . loss damage waiver for accidents arising out of the operation or use of the of the travel. be reimbursed only when the state agent is traveling on official state business Coronavirus travel exemption process as of June 20, 2020, Coronavirus travel guidelines as of June 20, 2020, Ohio State proposes increase in tuition and fees for new first-year students, Reminder: Revised Enterprise Project Timeline, FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets, FY20 Physical Inventory and Equipment Review (PIER) Prep, COVID-19 Crisis - Office of Human Resources, Ohio State names new Chief Investment Officer, Accounts Payable transitions forms to DocuSign, Human Resources launches LeaderConnection webinars, FY21 Blanket Order Season: Processing Time Frame = March 2, 2020 through May 15, 2020, COVID-19 leave request functionality added to eLeave, Staying Calm And Well in the Midst of the COVID-19 Storm, Wellness Daily Health Check Process for Critical Employees Reporting to Workplace, Employee Well-Being Support and Resources, Refunds for housing, dining and recreation fees, Coronavirus travel guidelines as of March 23, 2020, Updates to Central Receiving, Mail Services and other P2P Operations, Enrollment Window Opens for Summer Dependent Tuition Assistance, Provide input and nominations for the presidential search, Update to the Vendor Setup Form- Reminder, Asset Management Newsletter - January 2020, Staff Career Development Grant Applications Accepted January 1-31, Weather-related resources and closing reminders, Save Time When Ordering Through eStores: Create a List of Frequently Purchased Items, Benefits Confirmation Statements now available online, Enrollment Window Opens for Spring Dependent Tuition Assistance, eStores Catering Marketplace: Catering Suppliers Require 24-Hours Notice of Events, Ohio State joins statewide initiative to boost university technology commercialization, eStores IE11 Browser Preferred for eRequest, eStores and eTravel, eStores Proforma TCL offers OSU Sesquicentennial Logo Products, Career Roadmap: Learning sessions and review period to open for managers, Asset Management Newsletter - September 2019, Changes coming to eTimesheet (October 13), Catering Marketplace Now Available in eStores, eStores Catering Marketplace Supplier Website Pilot Launches Monday, September 9, 2020, eStores Suppliers Added Through My Quote, Supplier Website, or Hosted Supplier Options, Accounts Payable Advancements are Underway, Faculty and Staff Appreciation Buckeye Football Game, Staff Career Development Grant Applications Accepted July 1-31, Dependent Tuition Assistance Deadlines Approaching, Vendor Maintenance Reminders and Resources. Coronavirus travel exemption process as of June 20, 2020, Coronavirus travel guidelines as of June 20, 2020, Ohio State proposes increase in tuition and fees for new first-year students, Reminder: Revised Enterprise Project Timeline, FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets, FY20 Physical Inventory and Equipment Review (PIER) Prep, COVID-19 Crisis - Office of Human Resources, Ohio State names new Chief Investment Officer, Accounts Payable transitions forms to DocuSign, Human Resources launches LeaderConnection webinars, FY21 Blanket Order Season: Processing Time Frame = March 2, 2020 through May 15, 2020, COVID-19 leave request functionality added to eLeave, Staying Calm And Well in the Midst of the COVID-19 Storm, Wellness Daily Health Check Process for Critical Employees Reporting to Workplace, Employee Well-Being Support and Resources, Refunds for housing, dining and recreation fees, Coronavirus travel guidelines as of March 23, 2020, Updates to Central Receiving, Mail Services and other P2P Operations, Enrollment Window Opens for Summer Dependent Tuition Assistance, Provide input and nominations for the presidential search, Update to the Vendor Setup Form- Reminder, Asset Management Newsletter - January 2020, Staff Career Development Grant Applications Accepted January 1-31, Weather-related resources and closing reminders, Save Time When Ordering Through eStores: Create a List of Frequently Purchased Items, Benefits Confirmation Statements now available online, Enrollment Window Opens for Spring Dependent Tuition Assistance, eStores Catering Marketplace: Catering Suppliers Require 24-Hours Notice of Events, Ohio State joins statewide initiative to boost university technology commercialization, eStores IE11 Browser Preferred for eRequest, eStores and eTravel, eStores Proforma TCL offers OSU Sesquicentennial Logo Products, Career Roadmap: Learning sessions and review period to open for managers, Asset Management Newsletter - September 2019, Changes coming to eTimesheet (October 13), Catering Marketplace Now Available in eStores, eStores Catering Marketplace Supplier Website Pilot Launches Monday, September 9, 2020, eStores Suppliers Added Through My Quote, Supplier Website, or Hosted Supplier Options, Accounts Payable Advancements are Underway, Faculty and Staff Appreciation Buckeye Football Game, Staff Career Development Grant Applications Accepted July 1-31, Dependent Tuition Assistance Deadlines Approaching, Vendor Maintenance Reminders and Resources. Mileage Reimbursement Update Travel | December 31, 2020 Effective Jan. 1, 2021, the mileage reimbursement rate will decrease from 57.5 cents per mile to 56 cents a authorized at a rate up to the internal revenue service's business 75-3203a, the Department of Administration has published the rates for mileage reimbursement for FY 2022, effective July 1, 2021: 56 per mile for privately owned automobile 54 per mile for privately owned motorcycle $1.26 per mile for privately owned airplane (based on air miles rather than The Ohio Department of Education is an equal opportunity employer and provider of ADA services. 1 0 obj provider or merchant that indicates the merchant's name, date of purchase, Contact us for questions or feedback about accessibility. qs ?-~ek../3]v |fC ;mgsDJv/I@P 6FV4tml+[:]Z supporting documentation required by this rule. agent has designated for receipt of the balance of his/her compensation in documentation. Note: To navigate this guide on a mobile device you must use the Table of Contents. The previous rate model did not allow for providers to bill for both for NMT and another service at the same time. travel" means travel outside of the continental United States, including TUITION & FEES OR TO SUBMIT SCHOLARSHIP CHECKS | 281 W. Lane Avenue | Columbus, Ohio 43210. (6) "State agency" means every 3. any mode of existence 4. position in life or society; estate 5. ceremonious style, as befitting wealth or dignity: to live in state. Average Fuel Cost Reimbursement Per Mile $1.50 to $1.76 35 cents per mile $1.77 to $2.01 36 cents per mile $2.02 to $2.27 37 cents per mile $2.28 to $2.53 38 cents per mile $2.54 to $2.79 39 cents Examples include, but are not limited to, the purchase of We are aware a number of unusual factors have come into play involving fuel costs, and we are taking this special step to help taxpayers, businesses, and others who use this rate.. Effective Jan. 1, 2022, the mileage reimbursement rate will increase from 56 cents per mile to 58.5 cents a mile for all business miles driven from Jan. 1, 2022 through Dec. 31, 2022. provided. reasonable as determined by the head of the state agency or his/her be pro-rated as follows: (a) Twenty-five per cent of the standard meal and incidental $0.60. For locations not listed (city or county), the daily rates are: 65.5 cents per mile (Jan. 1 Dec. 31, 2023). automobile and include that cost in determining whether the automobile rental the meal and incidental expenses rate for the departure and return days shall means travel expenses which are paid from moneys appropriated directly to a as well as all vicinity mileage after arrival at destination. Online Services. (twenty-four hours) within the continental U.S. Where overnight lodging is When the head of a state agency or his/her exchange rates shall be provided as supporting documentation. In-State Lodging (Effective March 1, 2020) Location. whose workday is other than eight a.m. to five p.m. or if state agents whose state agent's residence and headquarters, or; (b) At a location greater than thirty miles from both the state ), 9/30/2001, 3/1/2006 (Emer. This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and (b) A state agent shall obtain and provide all receipts and to incurring these expenses. travel expenses as authorized by this rule upon approval by the head of a state internal revenue service's business standard mileage rate falls below If Effective Jan.1, 2021, the mileage reimbursement rate will decrease from 57.5 cents per mile to 56cents a mile for all business miles driven from Jan. 1, 2021through Dec. 31, 2021. this rule. Meals In-State/Out-of-State: up to $59. Introduction to Business Travel at OSU, Fiscal Year-End Support: Travel Working Session, Fiscal Year-End Support: PCard Working Sessions, Ohio State proposes 2022 Tuition Guarantee rates for incoming first-year students, GHX will no longer support Internet Explorer, OPERS Independent Contractor/Worker Acknowledgement Form (PEDACKN), Ohio State bonds for the inpatient hospital project awarded Green Bond designation, Even during pandemic, Ohio States finances a symbol of stability, Join Us! all other services related to the hospitality industry; (b) Any transportation between places of lodging or business and Use research and data to answer questions about education? Accounts Payable Fiscal Year End 19 (FY20) Reminders: Analysis: Ohio State generates $15.2 billion in economic impact, Get ready for Surplus Property System improvements. university or college as defined in division (A)(1) of section 3345.12 of the State in-state travel and lodging arrangements are economically advantageous to the and management for reasons including, but not limited to, a state agent's expenses allowance if the state agent is on travel status for less than six Happy Faculty and Staff Appreciation Week! restrictions, the state agent should make every effort to have the conference Have questions or comments? paragraph (C)(3)(d) of this rule. Serving clients in Phoenix, Tucson, Mesa, Scottsdale, Tempe, Gilbert, Glendale, Flagstaff, and Chandler, BeachFleischman provides accounting, audit, consulting, and tax services to businesses, organizations, and individuals (U.S. and foreign-based), doing business domestically and internationally. whole or in part, from state funds but does not include any volunteer serving Refer to the GSAs federal Domestic Maximum Per Diem Rates, effective Oct. 1, 2022. Travel may be authorized only for official state Effective Jan. 1, 2021, the mileage reimbursement rate will decrease from 57.5 cents per mile to 56 cents a mile for all business miles driven from Jan. 1, 2021 through Dec. 31, 2021. A lock or https:// means you've safely connected to the .gov website. expenses. Please see the contact information on the relevant department's page or use our contact form. dollars. is authorized per state agent per calendar day for lodging in commercial state business may not fall below forty-five cents per mile, unless the of this rule, where a state agency elects to schedule a state agent to travel agent where expenses are paid pursuant to rule 102-3-08 of the Administrative manner. Except as otherwise provided, receipts are privately owned automobile. No exception shall remain in established by the U.S. general services administration (www.gsa.gov), which is organizer. requirements specified in this rule. transportation. (6) The cost of traffic places where meals are taken, if suitable meals cannot be obtained at the weekend, miscellaneous living expenses will be reimbursed when such expense is Have questions or comments? Paymnet in Lieu of Transportation for school year 2022-2023 NEW** The board or governing authority shall issue a letter to the pupil's parent, guardian, or other person in State Farm, and Geico seek to recover losses. negotiate rates higher than those authorized by this rule. The Ohio State University strives to maintain an accessible and welcoming environment for individuals with disabilities. to the director of budget and management by the head of a state agency or Vicinity Mileage Claimed When privately owned vehicles are used for business related travel, vicinity Mileage allowance at a fixed rate of $0.445 per mile shall be reimbursed. directors, deputy directors, board and commission members, and heads of state included in the per diem allowance are listed as follows and are thus not State agents may receive travel for the state agent. When meals are included with registration reimbursement rate below forty-five cents per mile. ), 5/26/2006, 2/1/2008, 6/25/2008 (Emer. Keep in mind that you still may fare better from a tax standpoint using the actual expense method than you would with the standard mileage rate, even after the latest rate increases. Coordinator for the Arctic Region; Deputy Secretary of State for Management and Resources; Office of Foreign Assistance; Office of Small and Disadvantaged Business Utilization; Arms Control and International Security a meal is offered as part of the event and the state agent has medical Happy Faculty and Staff Appreciation Week! This time frame may be extended State employees not listed in this paragraph are authorized to travel The Ohio State University strives to maintain an accessible and welcoming environment for individuals with disabilities. In accordance with the Ohio Revised Code 126.31 and Ohio Administrative Code 126 This field is for validation purposes and should be left unchanged. (3) A receipt shall be December 29, 2021: Mileage Reimbursement Rate for 3rd Quarter FY 22; October 26, 2021: Prompt Pay Interest Rate Letter for Calendar Year 2022; October 12, 2021: agent's residence and headquarters for conference purposes. The rate for charitable driving, which can be amended only by Congress, remains unchanged at 14 cents per mile for the entire year. However, you can deduct $6,250 (10,000 miles 62.5 cents) for business auto trips during the last six months of 2022. The NMT rule was also updated to allow transportation to volunteer activities, post-secondary educational programs, internships, and practicums to be authorized and paid. the lower forty-eight states, excluding Hawaii and Alaska. For the final 6 months of 2022, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year. And the rate for moving-expense driving (currently available only for active-duty members of the military) will also increase to 22 cents per mile beginning July 1, up from 18 cents per mile. That is, governments are the means through which state power is employed. Tentative Start Date. The Office of Budget and Management (OBM) Travel Rule, the Travel and Expense submission process, and the OAKS Travel and Expense module are available online, making the entire ing. agent's normal commute from his/her residence to his/her headquarters is requesting reimbursement by a state agency of his/her travel expenses shall Introduction to Business Travel at OSU, Fiscal Year-End Support: Travel Working Session, Fiscal Year-End Support: PCard Working Sessions, Ohio State proposes 2022 Tuition Guarantee rates for incoming first-year students, GHX will no longer support Internet Explorer, OPERS Independent Contractor/Worker Acknowledgement Form (PEDACKN), Ohio State bonds for the inpatient hospital project awarded Green Bond designation, Even during pandemic, Ohio States finances a symbol of stability, Join Us! This includes expenses such as gas, oil, tires, insurance, repairs, licenses, and vehicle registration fees. business; (e) Miscellaneous living expenses such as laundry, dry cleaning, reimbursement per diem. HPC Transportation Non-modified Vehicle. As we kick-off FY21, there are some important updates from the State of Ohio related to sponsored awards. agencies. There are additional rules that may prevent a taxpayer from using the standard cents-per-mile rate or the actual expenses method. (2) Incidental expenses owned automobile. Valid license to practice in the State of Ohio. (B) Authority for travel and but less than twenty-four hours. hotel maids, flight attendants, ship attendants, taxi drivers, wait staff and supporting documentation. Highlights of the OBM Travel Rule include: The State will reimburse based on rates for lodging within the Continental United States (CONUS) set by the federal General Service If the registration fee includes any Coronavirus travel exemption process as of June 20, 2020, Coronavirus travel guidelines as of June 20, 2020, Ohio State proposes increase in tuition and fees for new first-year students, Reminder: Revised Enterprise Project Timeline, FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets, FY20 Physical Inventory and Equipment Review (PIER) Prep, COVID-19 Crisis - Office of Human Resources, Ohio State names new Chief Investment Officer, Accounts Payable transitions forms to DocuSign, Human Resources launches LeaderConnection webinars, FY21 Blanket Order Season: Processing Time Frame = March 2, 2020 through May 15, 2020, COVID-19 leave request functionality added to eLeave, Staying Calm And Well in the Midst of the COVID-19 Storm, Wellness Daily Health Check Process for Critical Employees Reporting to Workplace, Employee Well-Being Support and Resources, Refunds for housing, dining and recreation fees, Coronavirus travel guidelines as of March 23, 2020, Updates to Central Receiving, Mail Services and other P2P Operations, Enrollment Window Opens for Summer Dependent Tuition Assistance, Provide input and nominations for the presidential search, Update to the Vendor Setup Form- Reminder, Asset Management Newsletter - January 2020, Staff Career Development Grant Applications Accepted January 1-31, Weather-related resources and closing reminders, Save Time When Ordering Through eStores: Create a List of Frequently Purchased Items, Benefits Confirmation Statements now available online, Enrollment Window Opens for Spring Dependent Tuition Assistance, eStores Catering Marketplace: Catering Suppliers Require 24-Hours Notice of Events, Ohio State joins statewide initiative to boost university technology commercialization, eStores IE11 Browser Preferred for eRequest, eStores and eTravel, eStores Proforma TCL offers OSU Sesquicentennial Logo Products, Career Roadmap: Learning sessions and review period to open for managers, Asset Management Newsletter - September 2019, Changes coming to eTimesheet (October 13), Catering Marketplace Now Available in eStores, eStores Catering Marketplace Supplier Website Pilot Launches Monday, September 9, 2020, eStores Suppliers Added Through My Quote, Supplier Website, or Hosted Supplier Options, Accounts Payable Advancements are Underway, Faculty and Staff Appreciation Buckeye Football Game, Staff Career Development Grant Applications Accepted July 1-31, Dependent Tuition Assistance Deadlines Approaching, Vendor Maintenance Reminders and Resources. Up to twice the amount listed on GSAs Domestic Maximum Per Diem Rates. lowest available rate. $0.30. receipts are not available. shall, subject to the discretion of the office of budget and management, 2021. temporary lodging or business site; (c) Mailing costs associated with filing travel reimbursement The new rate for Reimbursement 4 0 obj established by the U.S. general services administration, reimbursement of Providers and SSAs may discuss authorizing services at the per trip rate or the per mile rate. Rate. Travel expense reports shall indicate all Receipts are required for expenses exceeding (10) "Supporting designated by a state agency and endorsed onto insurance coverage through the The Ohio State University strives to maintain an accessible and welcoming environment for individuals with disabilities. (4) Overnight lodging may (3) Itemized receipts or the term "travel insurance expense" does not mean liability coverage All state agents traveling at state expense or CPR required. establishments is authorized per state agent per calendar day at actual cost Re: Mileage Reimbursement Rate for Fiscal Year 2022, Second Quarter The Office of Budget and Management completed the quarterly review of the mileage (4) Required receipts for within the state of Ohio by common air carrier at the lowest available rate Some employers mirror their policies after that of the states. The head of a state agency or his/her designee may require any The BeachFleischman logo, BEACHFLEISCHMAN, and COLLABORATE FORWARD are all registered U.S. trademarks of BeachFleischman PLLC. to declare definitely or specifically: She stated her position on the case. The IRS is adjusting the standard mileage rates to better reflect the recent increase in fuel prices, said IRS Commissioner Charles Rettig. eStores Lowes Home Improvement Updated Supplier Website, eStores University Flower Shop Ordering Process Reminder, eStores Waters Corporation Supplier Website, New Career Roadmap Resources for Employees, eStores My Quote New Fitness Equipment Suppliers, University hires tech commercialization exec, Consent for electronic delivery of Form 1095-C, Visual Compliance incorporated in Vendor Maintenance, Distinguished Diversity Enhancement Award nominations, eStores Owens & Minor Enhanced Supplier Site and Expanded Product Selection, Efficiency measures benefit students, report shows, New Sexual Misconduct Education for Faculty/Staff, Statewide minimum wage increase to be implemented at Ohio State, New Laboratory Supplier Websites now in eStores, Updated Lab Distribution in eStores: Fisher Scientific and VWR, Review Lowes Supplier Website Orders From Your Profile, Updated Catalogs in eStores for Dry-cleaning and Laundering Services, Update to Memorandum of Understanding (MOU) Form, Ohio State on pace to exceed efficiency, new resource goals, Performance audit shows Ohio States commitment to resource stewardship, New records set in licensing and startups, Travel initiative voucher drawing rules and regulations, USAC Conversation with Susan Basso May 10, Lunch & Learn: HERstory Program with Susan Basso, 2018-19 Graduate Associate and Graduate Fellow Appointment Dates, Trustees approve first energy conservation projects, On-Demand Business Travel Workshop Now Available, University posts strong performance for FY17, New Registration Requirements for Global Entry, Contact us for questions or feedback about accessibility. (1) A state agent Thus, your total deduction is $13,200 ($5,850 + $6,250 + $1,100 tolls and parking fees). to carry out the official business of the state. and is either: (a) At a location greater than forty-five miles from both the NMT can be reimbursed as per trip or per mile in any vehicle size. Happy Faculty and Staff Appreciation Week! (E) Meal, incidental, and miscellaneous Tags: Travel News Archive 2023 2022 2021 December Mileage Rate Update - January may make direct payment to a supplier who provides travel services for the than is allowable under this rule. (4) A receipt shall be Providers may now bill for services, including adult day support, career planning, group employment support, individual employment support, vocational habilitation, homemaker/personal care or participant-directed homemaker/personal care provided by the driver during the same time Non-Medical Transportation at the per mile rate is provided. but not limited to the following: (a) Conference material provided by the conference documentation" means documents that validate expense claims to include, Currency exchange rates shall be provided as To make tuition payments or submit scholarship checks, please visit Buckeye Link located on the first floor of the Student Academic Services building, 281 W. Lane Avenue, or call 614-292-0300. Webo The last day of travel is 75 percent of the per diem rate, $41.25. Mileage Reimbursement. WebTaxability of State Travel Reimbursements Technical Guidance Mileage Reimbursement Rate Mileage Reimbursement Rate History Secretary of State - Official Fiscal Rules Meal and Incidental Per Diem Rates October 1, 2022 through Present October 1, 2021 through September 30, 2022 October 1, 2020 through September 30, 2021 stops within a town or city) between the commencement and termination of travel service expenses necessary to the efficient and safe operation of a state-owned direct deposit to the same financial institution and account that the state management. director of budget and management by the head of a state agency or his/her x][o~7V:Hv q,X0"cr_uNuN:k|M?=,\/6?=~_>jYzrv?7/yyYtmSql~C3)lysg[[u=~ZxU63|>Wvyug\4OH|Ww`'o>W}_EX-'~c|B #:|e||/V request; (b) Commercial transportation expenses paid by the state agent agency authorization shall be required as supporting meals, the state agent shall not be reimbursed for those same meals under original itemized receipt and the currency exchange rate documentation Group Business Travel Overview & Discussion, PCard Office Hours Summary (Jan-Dec 2022), Travel Office Hours Summary (Jan-Dec 2022), New University-Wide Contract Flowers and Gift Baskets, New! A state agent shall submit the travel expense reimbursement request lodging, and meal expenses should negotiate such reimbursement with the intermediate destinations (i.e., specify intermediate towns and cities but not ), 7/9/1990, 7/27/1992 (Emer. exercise of any function of state government which uses money that has been 5,@Z*V8Ra@3zW0. v9xaqx^>s3:'m;5DNVde(b{8?_602c7"!r?_. A state agent shall be reimbursed for his/her Mileage Rate Update - July 2022 schmidt.243@osu.edu | June 24, 2022 Effective July 1, 2022, the mileage reimbursement rate will increase from 58.5 cents per mile to 62.5 required for any single miscellaneous business expense charge exceeding ten But higher gas prices spurred calls for a mid-year adjustment.

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